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The Super Squad QA Library

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  1. Jess & Elsie QA and Podhive Coaching Call
    09-16-21- Traci's Coaching Call- Member launches, tracking stats, and many wins!
  2. 09-14-21- Elise's QA- Artwork, downloads, and sponsorship
  3. 09-09-21- Traci's Coaching Call- talking tools of inspiration, and ways we do our best thinking
  4. 09-02-21- Traci's Coaching Call- Launches, Show Descriptions and International Podcast Day!
  5. 08-31-21- Elsie's QA- Big Elsie Thoughts on all the shoulds of podcasting.
  6. 08-26-21- Traci's Coaching Call- Tips to avoid podfade, rebranding, and launch
  7. 08-24-21- Jess' QA- Closet clean out, partnership and networks, and more fun parties planned for SPL
  8. 08-19-21- Traci's Coaching Call- Connection and community, terms of service, and Apple Podcasts
  9. 08-17-21- Elsie's QA- Content warnings, "my story" suggestions and more
  10. 08-12-21- Traci's Coaching Call- Finding your visibility and working your network.
  11. 08-10-21- Jess QA- Jessica summarizes her experience at Podcast Movement and live events in 2021.
  12. 08-04-21- Elsie QA! Elsie’s hacks
  13. 07-29-21- Traci's Coaching Call- Trademarks, growing your audience, and podcast planning
  14. 07-27-21- Jess QA- Launch checklists, social media trends, and live events
  15. 07-22-21- Traci’s Coaching Call- Finding support in your community and summer break!
  16. 07-20-21- Elsie's QA- A lot of talk about lifestyle, including ADHD, crippling anxiety and hormones
  17. 07-15-21- Traci's Coaching Call- SEO and URLs, time management and starting where you are.
  18. 07-13-21- Jess- talks social media and the group shares their excitement for SPL
  19. 07-08-21- Traci's Coaching Call- PR tips and pitching yourself, collaborations, and great SEO tips
  20. 07-06-21- Elsie QA- Elsie talks audacity and alternatives. Link to News Your Can Use from the FB LIVE!
  21. 07-01-21- Traci's Coaching Call- Self-care tips, maximizing LinkedIn, and terms and agreements
  22. 06-29-21- Jess' QA- Naming your podcast, workflows and SPL
  23. 06-24-21- Traci's Coaching Call- Celebrating wins, branding online
  24. 06-22-21- Elsie- Elsie talks faux pas, burn out, remote interviews, and Zoom fatigue
  25. 06-17-21- Traci's Coaching Call- Branding, support, making your podcast searchable, release dates
  26. 06-15-21- Jess- Release schedules, branding dilemmas, and taglines.
  27. 06-10-21- Traci's Coaching Call- Support and wins, rebranding and branding strategy
  28. 06-08-21- Elsie's QA- Is a listen the same as a download?, the benefit of third party podcast services, and finding the right people
  29. 06-03-21- Traci's Coaching Call- Taking a break between episodes
  30. 06-01-21- Jess- Membership sites, content calendar, and super-secret birthday surprizes.
  31. 05-27-21- Traci's Coaching Call- Members share their wins, talks about setting your podcast up for success and how to preserve your energy while launching.
  32. 05-25-21- Elsie's QA- Talks; bugs with the new Apple update, keeping it authentic, and website integrations
  33. 05-20-21- Traci's Coaching Call- Talks about editing and interviews
  34. 05-13-21- Traci's Coaching Call- Traci answers questions about the Spotify + Apple Podcasts subscriptions among other things
  35. 05-11-21- Elsie's QA- A question about Apple Podcasts artwork not showing up and a super deep into Elsie's own productivity journey
  36. 04-05-21- Jess' QA - Podcast sponsorships, audience engagement, podcast hosts and community input.
  37. 04-29-21- Traci's Coaching Call- Rapid fire information- prepare for 1.5hr call next week, marketing and challenges that podcasters face.
  38. 04-27-21- Elsie's QA- New Apple Podcasts and Spotify subscription announcements!
  39. 04-22-21- Traci's Coaching Call- Relationships with co-hosts, difficult conversations and member support
  40. 04-15-21- Traci's Coaching Call- Clubhouse, self care, and new opportunities
  41. 04-13-21 - Elsie - Content for premium podcasts and expectations around $$
  42. 04-08-21 - Traci's Coaching Call- Fears around perfectionism and podcasting to publishing
  43. 04-01-21 - Traci's Coaching Call- Email lists, social media marketing, and trying new things
  44. 3-31-21 - Elsie - Rebranding, posting to YouTube, and marketing to your subscribers
  45. 3-25-21 - Traci's Coaching Call- Workflows and marketing strategies
  46. 3-23-21- Jess – Design talk, rebranding, consulting and monetization
  47. 03-18-21- Traci’s Coaching Call- Workflow Tips
  48. 03-16-21- Elsie - A walkthrough of the upcoming iOS 14.5 Apple Podcasts changes & Why artwork is even more important now
  49. 03-11-21 - Traci's Coaching Call- All about sponsorships
  50. 03-09-21 - Jessica - How much data is too much?
  51. 03-04-21 - Traci's Coaching Call
  52. 03-02-21 - Elsie- Engagement, Early Release & Adult Content
  53. 02-23-21 - Jessica- Talking Engagement in your Niche
  54. 02-18-21 - Traci's Coaching call
  55. 02-16-21 - Elsie's QA testing out Run The World
  56. 02-11-21 - Traci's Coaching call
  57. 02-09-21- Jessica- Media Kits, Website Links
  58. 02-04-21 - Traci's Coaching call
  59. 02-02-21 - Elsie
  60. 1-26-21 - Jessica
  61. 01-21-21 - Traci's Coaching call
  62. 01-19-21 - Elsie
  63. 01-12-21- Jessica
  64. 01-07-21 - Traci's Coaching Call
  65. 12-22-20- Elsie QA- Planning for 2021
  66. 12-17-20 - Traci's Coaching Call
  67. 12-15-20 - Elsie
  68. 12-01-20 – Elsie
  69. 11-19-20- Traci Coaching Call
  70. 11-17-20 - Elsie
  71. 11-12-20- Traci Coaching Call
  72. 11-10-20 - Jessica
  73. 11-05-20- Traci's Coaching Call
  74. 11-03-20 - Elsie
  75. 10-27-20 - Jessica
  76. 10-17-20 - Elsie
  77. 10-12-20 - Jessica
  78. 10-06-20 - Elsie
  79. 09-29-20 - Jessica
  80. 09-22-20 - Elsie
  81. 09-14-20 - Jessica
  82. 09-08-20 - Elsie
  83. 09-01-20 - Jessica
  84. 08-01-20 - Elsie
  85. Special Jess & Elsie QA!
  86. 07-11-20 - Elsie
  87. 06-23-20 - Jessica
  88. 06-15-20 - Elsie
  89. 06-9-20 - Jessica
  90. 06-02-20 - Elsie
  91. 05-28-20 - Jessica
  92. 05-20-20 - Elsie
  93. 05-12-20 - Jessica
  94. 05-05-20 - Elsie
  95. 04-28-20 - Jessica
  96. 04-21-20 - Elsie
  97. 04-14-20 - Jessica
  98. 04-07-20 - Elsie
  99. 03-31-20 - Jessica
  100. 03-30-20 - Elsie
  101. 03-24-20 - Elsie
  102. 03-17-20 - Jessica
  103. 02-25-20 - Elsie
  104. 02-18-20 - Elsie
  105. 02-11-20 - (Take 1) - Jessica
  106. 02-11-20 - (Take 2) - Jessica
  107. 02-11-20 - Jessica
  108. 02-04-20 - Elsie
  109. 01-28-20 - Jessica
  110. 01-21-20 - Elsie
  111. 01-14-20 - Jessica
  112. 12-19-19 - Elsie
  113. 12-17-19 - Jessica
  114. 12-3-19 - Jessica
  115. 11-26-19 - Elsie
  116. 11-12-19 - Elsie
  117. 11-09-19 - Jessica
  118. 11-09-19 - Take 2 - Jessica
  119. 11-7-18 - Jessica
  120. 11-5-19 - Jessica
  121. 10-29-19 - Elsie
  122. 9-24-19 - Elsie
  123. 9-17-19 - Elsie
  124. 9-11-19 - Jessica
  125. 9-3-19 - Elsie
  126. 8-27-19 - Jessica
  127. 8-20-19 - Elsie
  128. 8-7-19 - Jessica
  129. 7-16-19 - Elsie
  130. 7-11-19 - Jessica
  131. 7-3-19 - Elsie
  132. 6-28-19 - Jessica
  133. 6-28-19 - Elsie
  134. 6-11-19 - Jessica
  135. 5-28-19 - Jessica
  136. 5-23-19 - Elsie
  137. 5-14-19 - Jessica
  138. 5-9-19 - Elsie - Podfund Discussion
  139. 5-7-19 - Elsie
  140. 4-30-19 - Jessica
  141. 4-16-19 - Jessica
  142. 3-19-19 - Jessica
  143. 2-19-19 - Jessica
  144. 2-5-19 - Jessica
  145. 9-27-18 - Jessica
  146. 9-20-18 - Jessica
Lesson 34 of 146

05-13-21- Traci’s Coaching Call- Traci answers questions about the Spotify + Apple Podcasts subscriptions among other things

Transcript:

[00:00:00] All right, let us begin. Uh, I will, I don’t have, I just have like one question today, but whatever I’m gonna do is I’m going to test I’m, I’m constantly testing. And so now this is my, um, this is my favorite app of choice as a late, I have only been using it. And I say favorite because maybe it’s my latest obsession.

So I say latest, but I have so many things that I’m constantly testing all the time that, um, I’m just going to show you this right now. Uh, in fact, I’m going to see if I can, let me see, I’ll do this preview stuff. All right, because I’m a big fan of anything that has to do with text, um, plain text and Mark down are my life.

And so I have been. [00:01:00] Working. There’s been so many different processes that I’ve been using for apps, where I have all my notes, my daily notes. I have lots of different notes that I write all day, every day and in my needs are completely different than everybody else’s needs. I feel at least most of the needs because of the type of work that I do all day, every day, but I do a lot of writing, but none of the writing is long form writing.

I don’t do lots, really long articles or really long, like I’m not writing a book or anything like that. So I don’t, that’s not the kind of writing that I do a lot. I do a lot of little tiny snippet writing and I tend to put everything in, in one place. I will talk through my system, um, at some point in the future when it comes to how I manage my information flow, but I have really been digging into obsidian, uh, and, um, Which is a, an app that just, it’s kind of like a, it’s like a text to manager.

If you will, it’s [00:02:00] a place where you put a lot of text in. And the key aspect about obsidian is that you can make connections between things. So if you put double brackets on, um, anything on obsidian, it kind of links all the notes together. So let’s say you’re, you’re doing research about something very specific, um, whatever topic let’s, let’s take podcast, you’re, you’re doing research on podcasting.

So then every single time that you happen to, um, write a know a quote, um, something in an article, maybe some notes that you’re just thinking about, and you kind of w w you can put double brackets on. Um, the word podcasting, and then it automatically has a tag or not a tag, but it has back linking to each note.

So you’re able to see when those are linked. And if you tap on the double bracketed, um, podcasting, uh, word, it [00:03:00] creates it’s its own standalone note. So this is also really good if like, let’s say, uh, let’s say I am working with one of you specifically. And, um, you know, I had a conversation with somebody with one of you that I’m working on and we’ve been working for a while.

Every time that I have an email or maybe a conversation, I might write notes, and then I’ll mention your name and then I will pull double brackets around your name. And at the same time, there’s another note called your name. And I can put all of your information in there, like this is so and so we’ve been talking about this time, so that there’s always a reference to that, which I think is really wonderful.

It’s a really, it’s a really powerful, um, but I’m going to show you, you just, this is how I wrote my notes today because it’s not very much notes. And then whoever’s watching this afterwards, can see a visual of what I’m talking about here. So I’m going to be testing a little bit of this out. I only got one question and then I’m going to go into maybe talking a [00:04:00] little bit about my workflow, which I sent you guys.

Um, I’ve been, I’ve been really trying to manage my, um, getting things done. In my life. Okay. So the quest, this question came from Randy. I believe, I believe Randy wrote, um, I just got a new iPhone and now the podcast picture isn’t showing up and she sent a screenshot and it was a screenshot of her phone.

And her, you know, as she was looking at her stuff in there, it was missing like her, the podcast artwork. It just had the little weird sort of, um, you know, the, the, the logo on the empty logo essentially on the side. And she’s just wondering what’s going on. And that’s a bummer. So I’m actually just going to respond with general troubleshooting stuff for everybody who is listening, who may or may not have questions about this, and maybe this is something that you are paying attention to.

Maybe this is something that you, [00:05:00] um, at some point in the future, See, and you’re trying to figure out how to fix or whatever. So what we’re going to do is I’m just going to walk you through some of the main troubleshooting steps of how to do any of the stuff. Um, and here are four of the key things.

Number one that I would venture to say to you when it comes to troubleshooting anything that has to do with your RSS feed, anything that has to do with images, with descriptions, with titles, with any part of your show is to the number one and easiest thing for you to do is to subscribe to your show. In at least three, at least three separate podcast apps.

That’s one of the best ways to do it because you will immediately know whether or not they’re something wrong with your podcast, you, with your RSS feed, you will know, [00:06:00] because if you can’t find the show in all of them, if it’s the same all the way across, then you can go definitively something is wrong with my feed.

Something is wrong with my podcast and you can then go inside of the, the hub, um, which is for most of us, uh, on the, from the shoe podcast. I really, I mean, if there’s somebody right now watching this, you need to reach out to me whether now or later. And if you hand code your feed, if you manually code your RSS feed for your podcast, you need to.

Touch base with me and I will give you something, I don’t know. I’ll give you cookies or I will send you a gift card because good for you.

Cause, uh, that’s hard. But most of us here in two podcasts in the super squad do not hand code our feeds. So, uh, I would [00:07:00] say that the main issue that might have arisen, right? If you see it all through all, all of the podcast apps, if you see the same thing happen throughout the entire thing, that means you need to go to your podcast.

Host, not necessarily even ask questions, but go inside of your own account and see that you filled out all of the things properly. Check out to see that everything you usually do to publish an episode is currently right. I can tell you that in my. Um, career as a podcaster, there have been quite a few times when I have forgotten to do things I have forgotten to add episode numbers.

I have forgotten to attach episode artwork. I have forgotten to attend. I have forgotten to attach the actual audio file and publish the show. Yes, I have. So all of these [00:08:00] things I have done in the past, and I know that in looking back sometimes when I freak out and I’m like, Oh my God, my show’s not showing up.

And I don’t. And I skip over looking at my own account. Usually the support team was like, well, you forgot to do. And then, then you feel really dumb. Cause it’s like, Oh, okay. Oops. I didn’t know. I forgot that. So, uh, that, that’s the first thing that I would say subscribe in three separate apps and then make sure that you, uh, and if there’s something wrong for you to then go inside of your podcasts, Hosts in your account.

And then if you see that there’s something wrong after that, my next thing would be for you to email the support team of your podcast host. That said, though, I’m going to go into the whole wait 24 hours aspect of it here in a moment. Because what I just talked about is if you subscribe in all of these different places and you see that the error, the mistake, [00:09:00] the weirdness that you’re seeing is consistent across all of the platforms.

That’s when you go to the support team, right? That’s when you go make sure that you go to the source and you figure that stuff out. If after subscribing to your podcast, in all of the different places, and then you see that it’s only, only having a problem in that one place, then you know that it’s not your feed, but it’s something to do with that one destination.

It has something to do with that one place. Okay. And so sometimes apps, destinations or podcast directories have funkiness happening. Sometimes they are, they have some things going on with the platform. So that’s why my second thing that I have written there is wait for 24 hours because sometimes the kinks get resolved in [00:10:00] 24 hours within 24 hours.

You might see going back to, um, Randy’s initial comment. You might see that things are fixed and then it was not a big deal. It was just a bug. It was a kink. It was something that happened in there where the things were clogged up and now they’re fixed. So my, my second thing is always wait for 24 hours for the majority of things, even after you update stuff, because you have to wait for everything to get all the information.

All right. So let’s say. Um, you know, you’re in the process of still trying to figure out if this artwork, cause again, we’re going to the artwork stuff. You need to always make sure that your artwork meets the specs because the artwork specs themselves are a huge issue for causing not only problems in your RSS feed, but problems in it being showcased within all of the different apps of choice.

So let’s go ahead and look at some of the artwork specs, um, here, which is they are [00:11:00] 1400 by 1400 minimum. So the smallest size of your square needs to be 1400 by 1400. The smallest size of your square can not go to 800 by a hundred. It can go to not 1200 by 1200. It needs to be 1400 by 1400 in its smallest size, all the way up to 3000 by 3000.

Anything in between. It’s fine. So you can have 2000 by 2000, you can have a 1500 by 1500, but it has to be minimum 1400 up to 3000 by 3000. Anything in between is fine. Um, it also must be square. So you cannot have it. One pixel bigger on one side, it cannot be 1400 by 1,401, it cannot do that. So you need to make sure that it’s absolutely 100% square.

That’s the second thing. It also, um, this is something that not very many people talk about, but this is something that has been proven time and time [00:12:00] again. And yet it’s not been added to the Apple podcast specs that it must be under 500 kilobytes in size in weight. If you will, if you were putting that piece of artwork on a scale, it would be small.

It wouldn’t be very heavy. It would be 12 500 kilobytes. Or less. I like to make mine anywhere between 250 and 300 and something like that’s usually how I make them, so that it’s actually even smaller than, um, what it says here, because I don’t want to mess with the size. And there’s a lot of folks, especially now that there’s so much of that CAMBA integration is almost everywhere.

Like CAMBA is doing this incredible, um, outreach right now that they have incorporated using CAMBA in so many places, including podcast host. But I just actually saw the integration inside of a Gora pulse, which is how I manage [00:13:00] social media for Lipson. It’s now incorporated into that. So I guess they’re doing this huge thing, but what tends to happen with a Gora pulse is that when you export like a 1400 by 1400 square, which they have templates for inside of CAMBA, when you export those out, they’re huge.

Sometimes they’re like, 2.5 megabytes, which are 2,500 kilobytes. Right. Um, so it’s that much bigger. So you have to make sure when you export it out, um, Canva has a little thing where you can make it smaller and you can definitely make it smaller from there so that you make sure that it’s smaller. The other thing is that it needs to be RGB, color space, most things support that.

So you don’t really have to go out of your way to do that. Most things do that, and it needs to be JPEG J JPG, G J P E G, or PNG file. So you cannot use any other file that is not those, um, some of the files that sometimes we’ve seen in the past are, um, people forget to [00:14:00] export that way. So we get like, what are those, um, uh, power, not power per, you know, the, the large files that come out of Photoshop.

Like sometimes those PSD files get uploaded by mistake or some of the like pixel Mader is another one for it’s on Mac app that, um, Does a lot of editing for artwork. Sometimes people forget to convert that into, into JPEGs or PNGs. And then there’s another one. The hake file. I don’t know if you’ve seen this one.

It’s an H E I C H. Yeah. H E I C. And it’s like, um, Apple uses that a lot for their large photos, uncompressed files. So in raw right. Photos that are false. So don’t, don’t do those. Those are also gonna be a problem and also their Huet. So you cannot use those things. So the first thing that you have to do, if you see that your artwork is not up to spec, if any part of this is wrong, then you need to make it up to spec re uploaded, publish it, and then wait 24 hours.

So those are [00:15:00] like the key things that you need to pay attention to in order to troubleshoot. And lastly, we’re going to talk, touch base on this whole Apple podcast is a pain in the behind, because as of now, this is a truth. As of now, as we’re recording in mid may, this is a problem. This is truth because, um, there are a lot of bugs happening, particularly for, um, Apple podcasts, uh, as of the iOS update to 14.5.

So there are many things that are not working as they should normally. Is Apple working as it should either. And the Apple podcast app itself has a lot of different ways in which you can see content. So, Randy, what I would ask you going back to maybe if I had you here, what I would say is which you know which phone, cause you said you just got a new phone, so which phone you’re using, [00:16:00] um, what OSTP you’re running.

Uh, the, the next question that I would have is have you poured it, all of those things into your phone, right? Meaning like all of the descriptions, all of the, all of the things, uh, um, subscriptions that you might have of shows or shows that you’re following now. Right? Cause that’s how you do it and what screen you’re looking at it, in which part, because now.

Or always, actually Apple podcast has different views depending on your relationship with the podcast. There are times when your podcast is going to show one way, if you are following the show and it’s going to show differently, if you are not following the show, also, if you are looking at the show or the episode inside of your playlist, sort of list in there, it’s going to look one way.

If you’re looking at it from the place screen, it’s going to look a different way. So there [00:17:00] are all of these different areas in which you can see your podcast episode, depending upon your relationship to the show. And lastly, some of those things at this point, aren’t working as they’re supposed to. So as we’re speaking, when it becomes.

More normalized when it becomes more like everything is okay, the bugs are squashed, then I’d be, then I’d be a little bit more concerned about things not working. But at this point in time, it feels like all the way around Apple podcast is not behaving as it should. And I do feel also that it’s still trying to process a lot of the metadata, right?

So the metadata is all of the extra information that’s inside of your, um, show notes, the titles, the images, the author tags, um, all of that stuff is part of every everybody’s RSS feed. And [00:18:00] one of the biggest issues that’s happening with Apple podcast right now is that it’s having a really hard time.

Processing all of that data because they’re parsing it to a new system. They’re actually dragging it in and starting to parse all of that information into a whole sort of like a new way of being able to manage the information coming in and out. And they’re doing a lot of, sort of like fixing in the backend.

So some things may or may not be showing up all of this to say, though, I did a little bit of research. I got your email and I kind of did a quick search myself on the things that I on your podcast. And I found it in two places. Uh, eh, I looked at it on Spotify and I looked at it on, Oh, and I looked at it on Apple podcast.

I actually went on Apple podcasts and I looked at it. Your artwork looks like it’s there. Uh, in Spotify, your artwork looks like it’s there as well. So my thought now, after seeing your show in these different places with the [00:19:00] appropriate artwork showing up is that something’s up with Apple podcast and you can wait a little 24 hours.

You can kind of just breathe. And yeah, that’s about the extent of what we can do right now. Because again, the other thing is, I don’t know if maybe this is just your experience, meaning you just got a new phone, you’re processing this stuff. And everybody else that’s listening to your show is seeing an image and maybe it’s just you that’s having a problem, not to say that, you know, you don’t, you don’t know.

And so it’s, sometimes it’s very hard to troubleshoot Apple podcasts because of that other aspect of it, which is sometimes it’s user generated. Not because you are not a smart person, but because the way in which your phone or the, the, um, the app is working for you is showing up this way, but there’s nothing wrong with it for the majority of other folks, it just happens to be something’s going [00:20:00] funky right now with individual’s experience of Apple podcasts.

And I can tell you this, that I have seen time and time again at this point, also, the behavior in Apple podcast is not consistent. So even when I’m telling you this, and you are showing a weird. Funky error happening somebody that’s next to you can have no problems, which is what I experienced when I found your show.

And then somebody over there is having kind of the same experience or somebody over here there hasn’t had anything happen to that show, but it’s showing the same problem for another show. So there is not even a consistency in errors people are getting, and it’s a little frustrating because then we can’t really actually see, Oh, it’s because of this.

But, um, the information that I shared earlier today with when, uh, when with regards to, uh, artwork specs and [00:21:00] troubleshooting your RSS feed, just to see where it’s coming from, that is going to help you always. So that’s something that it consistently is a good practice. Um, but as of now Apple podcasts as its own pain in the butt, Any questions because it’s so much going on.

Uh, let me see, are we recommending no. To submit new shows to Apple at this moment? You know, I don’t even know what to say about that, Andrea, because there have been folks that have had no problems and there’s been other people who have had, who still don’t even have access to their own Apple podcast accounts, their Apple podcast connect accounts.

Like there, it’s just right. And then there’s some people who have no problems in there’s. Some people who are just experiencing craziness and I have seen so many people go, Oh, I didn’t like actually John I’m producer for she podcasts. Sh he just helped somebody submit a podcast. [00:22:00] And it seems like they never got.

The email before you used to get an email, like saying, congratulations, you’re in the store, you know, that kind of stuff. And they were, they never got an email or anything like that. They, they did see that it was live because when they were in podcast connect, um, they saw that it was there, but obviously it’s still not found by search.

So they had to like find a way to be able to see it, but they did see that it was in the store. So there’s like, there’s all kinds of stuff happening in there. I don’t know. I mean, I don’t know what I would do if I was launching a podcast right now. I think that if I was starting from scratch with a new Apple ID, I would go ahead and do it because I think what’s happening is the majority of the troubles are happening to the importing or the transmission of.

At the way it was to the way it now is. And if you come into what [00:23:00] is now, it’s set up for you to succeed at that. Um, but what’s hard is that entire those folks, especially I think the hardest people that are being hit the hardest are the ones that have been around for a long, long time. Um, those people are having a harder time because I think it’s just having a hard time transferring all the things.

This is all speculation on my end from watching the behavior. I ha this is not like I can’t stand behind what I’m saying other than the fact that that’s what I’m feeling about it. It’s my intuition. Um, Yes. And yes you do. So, uh, Andrea, I think that if you have those two clients ready to launch a few establish Apple IDs for them specifically, I would kind of follow through that Clara.

Um, you can’t get into it. I’m so sorry. You can’t get into your podcast connected town and you launched your new podcast everywhere, but Apple podcast. Oh, BA Oh [00:24:00] gosh, because you can’t get in there. Awesome. I’m so sorry. Uh, yeah, that sucks. Um, and again, part of it, I mean, that kind of follows along too.

Cause Clara you’ve been around for a bit when it comes to having your, your accounts and having your show and all of that stuff. One thing that I have seen folks do, and I don’t. Suggest people do this, but I have seen other people do this because they’re so frustrated is that they open up another Apple ID, another account under another Apple ID and they do it that way and they take care of it that way.

And they kind of process one podcast into another, like they claim what was in one and moves into the other. I don’t want to go through all of that stuff, but that seems to have solved problems from my end of things when I’ve seen that. So, which really sucks. I am so sorry for everybody who’s going through this because it’s, I don’t see a solution anytime soon, unfortunately.

[00:25:00] All right. Does anybody have any quiz Jones? I know I have had folks that wanted to see my, my board, my planning board, which I have, but I know I’m sorry, Andrea. I don’t, I can’t give you any definitive solutions. All I know is that it’s awful out there. It is awful. It is not a good place to be at this moment, launching podcasts.

Um, all right. Uh, okay. Uh, questions, questions, questions, questions. I feel very, very one-sided today. Hearing myself talk in my ears is a little annoying sometimes, so, okay. Um, I have my board here and I actually, you know, before I bring it up, because it’s going to call a lot of attention and stuff. One of the things that I, um, have been working on was, uh, trying to, I think one of the first things that I started to do was [00:26:00] really measure what I was doing.

I wanted to get data around. My behavior, because when you do a lot of things and you’re trying to juggle lots of different things, I didn’t have any quantifiable understanding of what I was thinking and what I was actually doing and whether or not it actually, it mattered. All I knew is that I felt as if I didn’t really have an off button, I was going from one thing to the next thing and the next thing and the next thing, and I didn’t feel like I had any margin in between the things and the moment that something, um, got in the way of that, I kind of lost my momentum and I was feeling, I was feeling like I was in a hamster wheel and I have no control.

And so my thinking around [00:27:00] that was that I had to look at things. Straight in the eye. I wanted to look at the reality of the situation first, but in order to do that, I had to get very honest with myself in seeing where I was spending my time. That was my first step to figure out how I was feeling because, um, the majority of the solutions that I saw out there were all based on time management, planning, uh, self care, like in that felt like I was going to be adding two to up to an area or to my life that I felt like I didn’t have that anyway.

Like there’s no, how am I going? If I have to perform this much, how am I going to get a meditation in between there? It actually caused more stress for me to even think that I had to create this, this amount of time. Right. So I felt that in order for me to really, um, address. [00:28:00] Not feeling the way that I was.

I had to really look at the reality of what I was doing. And so what I started to do was I started to time myself and I know that seems like counterintuitive, and it might feel a little bit stressful to even just think about that. But I did, um, I started to use an app called, uh, talk I’ve been using Toggl T O G G L for a long, long time.

I just going to put it in the, I think it’s toggle.com. Is it with a G with an E at the end or not? Hold on. No, it’s not. Okay. Good. Yeah. All right. So it’s free. You can, uh, use it. Uh, it is toggl.com now has like all of these other things. When I started, it was just tracking time and I’ve been using it because it was one of the easiest ways for me to get, um, my boss over at Libsyn.

Um, needed to see [00:29:00] a report. And this is a really great thing about toggle needed to see like a report of the hours that I was working and what I was doing. And so I had a process for being able to do that, but I was doing it. I was doing it in post. So, uh, whenever I was submitting the, this, um, report to her, I was actually not timing what I was doing, but I was making a guesstimate of the time that I spent doing things afterwards.

So I was just writing out. And because the way that toggle works, you have to write down the time, um, What I did is I just gave myself a framework saying like every morning I’m coming up with stuff every morning from like, you know, seven to nine, I worked on these things. And then I just kept that all the way up as if my life was that consistent.

That’s just how I did my report so that I could show the amount of time and what, what I was working on. So it wasn’t necessarily reflective of the, of the truth of the reality of what I was doing [00:30:00] anyway. So I knew already that I was working with toggle and I decided to use toggle for this other aspect of my life.

But the thing that was, um, that felt really inefficient about timing myself is that toggle is a web app and you have to be on the computer to run it for the most part. It also has an iPhone or an iOS app. Um, but it is kind of clunky. And so I found. Another app that works with toggle it’s called timer.

Let me see. I think it’s called timer. I’ll put it in there. So it’s called timer until time Marie works with toggle, but the app itself on iOS, it’s designed very beautifully and it’s really, uh, like extra it’s. It’s got all kinds of extra things that you can do to make it easy for you to turn on and off the timers.

So, and I also have an extension for toggle that I [00:31:00] added to Chrome. So Mike, there’s a Chrome extension. In fact, I’ll just show you, let me see if I can just really quickly show you how that works really quickly. Um, I’m going to share my screen. And so right at the top here is, Oh my gosh, the darn. I’m going to move this down because I can’t see the thing.

I don’t know if you can see right at the top, there’s a little, um, toggle time tracker thingy. I tap that. And then you can just start timing it, like right away. You can definitely just start to put the button and it starts to time it and, and, and you can start using it right away from there. So it’s super easy for you to turn it on when you’re on Chrome.

Um, and also the thing is that they, they also aligned. So let’s say I start the timer on my phone and I’m doing my things on my phone. And then all of a sudden [00:32:00] I look at the computer, it’s also running on the computer and then I can stop it. So it, they talk to each other and you can hand it off. Anyway, I did that.

I did that for about, I would say two to three weeks where I was timing myself. Between tasks and I was going like, okay, I am now editing. I am now preparing for the thing. I’m now in a meeting I am now. And I would just, I had, um, precept, you can have everything preset in there, so you don’t have to re. Add all the things, um, there’s all kinds of easier ways that timer, you can do that for you.

And I started to look at my own stats and because then I can go inside of toggle and I started to see how much time I was spending in all the different places. What the average time of work was when I spent too much time doing things. Um, sometimes I was actually, I actually timed myself as well, doing all of the work to do with my [00:33:00] taxes so that I really could see how long it actually took me to prepare my taxes for.

For me filing. That was a really wonderful for me to have, because then it, it helps me then for next year allocate the appropriate amount of time, because that’s what I found, um, in years past is that I thought like, Oh, I’ll just get it done this weekend. And that is so funny. That is not the truth. So this actually, he gave me data for me to be able to see it.

Um, anyway, so the reason that I did that was not for me to come up with solutions. That was really just for me to look at it and go, wow. And to look at the truth that was hitting me back and see, Holy crap. I spent, you know, over 10 hours working today, that was like a shocker and a couple of days or where I could see that I got so much done in three hours today who knew.

So there were lots of different [00:34:00] bits of information where I was able to then really see. The amount of time that I was putting in places. And also when I was like, when I had energy, when I had work leaks, if you will, where I thought I was doing all kinds of work, but then alas, I was not. So that was also really helpful when I could see, wow, that took so long.

So one of the places that I’m wanting to streamline a little more is when I, uh, in the mornings is when I process all of my email, all of the social feeds all of the social conversation and doing a lot of the, uh, daily feed readings. So this is something that I’ve done because of my job as a community manager and, and because of the types of news and information that I need to process in order to make decisions, not only in the community, but also for my own like work job in podcasting, I kind of need to know what’s happening.

And I noticed that that thing that takes a lot, like [00:35:00] much longer than one would imagine it’s like, It takes me like two plus hours sometimes. And if I go into the weeds, like meaning when I go down the rabbit hole of some kind of Facebook thread or Twitter thread or something I’m lost and I’m like, Oh my God, it’s 45 minutes and I still haven’t done it yet.

So that’s something for me to look at to be able to see like, wow, that’s really how long it takes. So I need to allocate the time accordingly and get better at it. So that was my first thing. The second thing that I started to do is that I started to be really honest with myself when I actually, when I was working too much.

Um, uh, because there were times when I was really just too exhausted and I could no longer process information. And I had a feeling of like, I had to keep on working in order to, I don’t know, be worthy. I guess, I don’t know. And so that’s, that’s where I was thinking, like, I’m looking at some of the amount of times that I was working all day [00:36:00] and I’m like, why does it feel like I still need to work more, but I’ve hit a wall.

And then I realized it is my right to be able to allocate the time for myself. And it’s okay for me to be done after. And that as of today, I’ve made it around six hours a day. Mind you? I do work on weekends. And when I work on weekends, it’s not. What I’m, I’m doing that as, as also margin as, as self-care, I’ve decided to expand my week every day, but I tend to, um, really step back in the ways that I care for myself.

So it’s not like I’m constantly working and I don’t give myself days off, but then it allows me to have the margin of having a day where I don’t do any work in the middle of the week, just because, right. Because if I give myself days off without finishing what needs to be done, I’m not going to be able to let go.

So I just allow myself to spread the hours that I [00:37:00] work through a longer amount of time. And I’m able to kind of like add more hours in different days, depending upon what’s necessary in my own head, but I can spread them out from the beginning. So that was one huge thing. The other thing that I started to do in order to manage my time was to really.

Prioritize my health and working out was huge. And it wasn’t like, it was just really important for me to do that. And when I started to allocate that for myself, it wasn’t based. I’ll I’ll maybe share with you all what that process was of getting back into a routine of self-care and being in, I guess I I’m, I’m not even sure if being in shape or, or feeling strong in my body.

I think that that’s really what it was because there came a point when I was starting to feel, not so good in my own skin because of my body’s [00:38:00] aches and pains. And it was behaving in ways it never had before. And I knew that I needed to quit to get better, and I knew what I needed to do, but I had no, I felt too weak to do anything about it.

And so it’s actually taken me a whole process, I would say about a year and a half to get to the point where I am now. And I started with like little bits and I’m talking little bits, like walking to my mailbox and walking back, like that was like, I had made myself, uh, have attainable goals that were that small and incremental to where I feel that I am now, but it wouldn’t have started if I wouldn’t start it a year and a half ago.

So I started to put that stuff in my, in my stuff. I was like, I will work out here. And I also didn’t have, um, preconceived notion, which is what I used to do a lot of the time, which is like, if I’m going to do a yoga class, it has to be a 90 minute yoga class. Right. Cause that’s the way I did it in the past.

I had a 90 minute [00:39:00] yoga class. And so I didn’t ever consider what if it’s only 20, like that never even. Came into my head ever. So I broke whatever our stories. I had told them, myself that a class that a yoga proper yoga class is 90 minutes long. And then I broke it down into something that I could do.

And possibly sometimes just five minutes of stretching, just get your arms up over your head and stretch out really wide and just do it for a couple minutes. And you’re good. Like that was enough. That’s like the workout. That was the thing. And I started with those tiny, tiny, tiny little steps. And as I started to do th that’s where I am now.

Anyway, those are the first things that I started and I, and I held on to just that understanding for a while. And then I stepped into my third thing, which is the one that finally opened things up for me. And it was time blocking and my [00:40:00] ability to understand what that was because what I understood in the past.

Of what time blocking was, was that you, you put a time block and then you had to adhere to do that time block when you set it. And again, I told myself a story. That it had to be consistent that it had to be like, I was like, Oh, it’s just time-blocking is just for those, for the men who are, don’t have to take care of their kids who can go into work and do their own thing.

And they can, you know, block thinking time in the morning and then block writing time in the afternoon. And I just was like, that is just so not true. You know what? I really fought that idea of what I imagined I’m blocking to be. And so that [00:41:00] maybe kind of repelled away from the idea of it. But I started to allow myself through a podcast through podcasting, actually through listening to people, talk about what this actually was versus what I perceived be.

Yeah. Blocking to be, um, to allow me to experience what that was. And so the last aspect of what that was is for me to look at my own. Existing schedule the things that could not be moved, the things that I have to do at that time. And then I started to craft or see the larger blocks of time that I had in between things I was doing.

And the feasibility of me being able to do some of the harder lifts or things that took more time in those blocks that I had previously through the day when I look at my day and I can go, okay, I’m super [00:42:00] jammed all morning. And then after this I have, Oh, I have two hours. Okay. Neat. And then I could plan accordingly that I had two hours in between things where I can then start to put in those tasks that are going to be the ones that are going to move the needle a little more, or that I would, even if it’s not even putting the tasks in there, it gives me full permission to engage with that hour and a half to just work.

Because in all honesty, there’s many times when I’m working from home. When I hear my kids or I’m constantly not 100% in the work, because I feel guilt of not doing home things, not washing something, not cleaning something, not, you know, going in the garden, not like it’s as if there’s other things that I need to take care of.

And I don’t [00:43:00] fully let myself let go because I’m constantly second guessing. What my best, um, where I should really focus. And so when I started time blocking, it gave me sort of a framework permission in my own brain to go, this is work time. This is Elsie focuses on this time. And then at five o’clock, I’m going to go make dinner.

Whereas before, before my time blocking, I would just everything mixed together. And I didn’t know when everything was happening and I would just kind of go, Oh my God, I have to go. I have to go do dinner. I don’t know if I’m going to have enough time or it was the opposite where I would keep going. And then I would look at the time and go, Holy, oops.

I was supposed to put that in the oven so long ago and I did not. Um, so that has been incredibly helpful. I cannot even tell you. Okay. So, um, I’m gonna show you my board of how I’ve started to break this [00:44:00] down in terms of like, um, time-tracking and stuff. I don’t know if you can see it, you can kinda sorta see it.

Let’s just do this. I’m going to put it like this, like this a minute and see, I think you guys can still hear me. Right. You can kind of hear me. So I’m going to put this here so that you can see how I’ve sort of aligned a lot of this stuff. Okay. Right. So, um, part of what I’ve been doing here is also adding, um, what I do when I plan the week.

So I plan this on Sunday. On Sunday is when I sit here and I do it on a board, even though there is a digital component to this. So everything has a digital component. This is not like in, just in a whiteboard, but the, just me putting it out here helps me get it out of my brain. And it helps a different part of my brain kind of get over it.

[00:45:00] And it also helps me let go of the minutia of making decisions every single week, which is a killer. It kills me. I cannot even tell you if there was one thing is like, if I go on today, Oh my gosh, I finish, let’s say I finish doing this thing. And then I go and I go, what am I going to make for dinner today?

Me not knowing what I’m going to make for dinner. Kills me because it stresses me out. I don’t know what I’m going to make. I don’t know how to plan it. Oh my God. Do we have all the things? And it takes me to like, I’m exaggerating, it takes me two hours to figure out what I’m gonna make. And so if I do it all on the weekend, then all I have to do is generally look at the whiteboard.

I have another whiteboard on the refrigerator that has what I’m making for lunch and dinner all week for the kids. And then it helps me so much. Cause I don’t have to think about it. I just go in there and go, Oh yeah, I’m making that. So, so it’s so helpful. Um, anyway, so I did this on the week and then I [00:46:00] add all of my, uh, meetings is the number one thing that I write first, every single meeting goes into this, like right away.

All my meetings are the blue ones. The blue ones are my meetings. Um, and then I put everything in green that is dinner cooking. Cooking stuff. It’s essentially dinner, dinner stuff, anything that’s house, house related is green. And then I have everything that’s orange is like workout or self-care. Um, I have gardening as that because it’s kind of, it works me out and I’m outside and it’s all great.

So I try to add a little bit of that. And I usually don’t put a timeframe on that because, um, even again, like I said, if it’s only five minutes, that’s all it is. And I tend to also also plan exactly what I’m going to do, even though if I don’t do it, meaning I’m going to do a, I’m going [00:47:00] to walk two and a half miles today.

Uh, or I’m going to walk two and a half miles on Sunday. I’m going to do a weight training class on Monday. I’m going to do it, you know, and I write down exactly what kind of workout I’m going to do, even if I don’t stick to it. Because again, I don’t have to make a decision. I don’t have to make a decision.

I already made the decision. It’s just somebody telling me it’s time for you to run your two and a half miles. And then if I decide I’m too tired or my body’s not feeling it, then I switch it around. Like I don’t, I don’t force myself, but that way it helps me very be engaged that I have, and I don’t have to do the same thing over and over and over again.

So I decide all of that in the weekend. And it’s my favorite part of the weekend for me to sit with my thing for like an hour and a half to two hours, looking at all the food that I have looking at all the workouts I want to do. Cause I’m fresh and I’m just doing all that stuff because once I start the week, there’s no time for any of this.

[00:48:00] I have to go from meeting to meeting, to meeting, to meeting. So. Uh, what else is here? I think that that’s about it. That’s literally what I do then the red stuff are the blocks of time that I have the, the, those little red things here. I have this thing here just because, but, um, the red things are where I have the blocks, the larger blocks of time when I’m doing things.

And that way I know, okay, this is a great time for me to do the work in big chunks. And I just put them in there at the end of the day. What I’ve been doing with this stuff is that I will, at the end of the day, I will remove things like if something’s happening and Oh, I wasn’t able to get X amount done today, then I’ll just use erase it from the board.

Or if I’ve given myself, I’m going to do six hours of work. Or whatever. And then after looking at what actually happened, I look at it and I go, wow, that was not six hours of work. That was eight. Or [00:49:00] that was actually four. Then I can go in there and adjust it and then look at the day and look at the reality.

It’s really hard for me to move from doing a Q and a into immediately going into work mode. It’s really hard for me to do that. So instead of planning, now, I’m going to do a one hour of work time from three to four, I can go, it’s a 30 minute or an hour of margin of nothing, because I’m not going to be able to start work after that.

So I give myself some of transitional time and that kind of stuff has been really instrumental when I plan my days out and then they happen and it didn’t happen exactly how I happened when I wrote them down. So that’s been really incredibly helpful. Okay decision. Yeah. I know Tammy decision fatigue is so hard.

It is so hard. I cannot even tell you. All right. Does anybody have any questions before I go into the last [00:50:00] bit of the magic of what’s kept me on board here. If anybody, if this is helping anybody let me know. Cause I’m like totally geeking out and there’s another layer. So the layer that good. Okay. So the last layer has been another app and this one I switched to I’m working with it.

Um, but there are two apps that I really love, um, to do list is what I started with. And now I’m working with an app called. Tick tick. So those are both in the chat there to do. List is what I said it started with it’s a it’s, it’s kind of like a task manager and tick, tick is exactly like to do list. It’s another task manager.

There’s very small differences between one and the other one to do list is a lot more, I feel it’s more streamlined. It’s more, it’s more aesthetically pleasing. If you [00:51:00] ever want to subscribe to a kind of productivity type blog to do list has a beautiful blog. They do. They write the greatest. They re they really write some really great posts on productivity.

And it’s also, I think when I read their stuff, it’s beautiful. I mean, it’s just really nicely laid out. It’s my, I love the feel of to-do list. Um, tick, tick is slightly more. It’s not as slick. It’s not as sort of Mac, like it’s a little, um, aesthetically it’s, it’s not my favorite, but it does have other bonus features that I personally like more, which are the premium features.

Like, um, you can write notes inside of a, to do list like a to-do item. If you have a to-do item, you, it actually, inside of the, of the item [00:52:00] itself, you can write more in-depth notes in it that support, uh, that support markdown, which is what I work in. And that’s really helpful because then I can craft a really lovely notes in there and it actually supports.

Like task lists in there. They’re not, it’s more like bullet points. Like you can support all kinds of stuff in the note itself to do list does that as well. But it does it as, as comments, they call it comments. So if you have a, to do item, you can write a comment on that item and it looks like a comment, but it doesn’t support rich text.

And I’m a fan of using rich, rich texts is like bold and italic and hyperlinks and things like that. And, um, tick-tock supports that in the notes of each of the tasks, mind you that’s super nuanced, but that’s just something I really prefer in there from using it that, that way. And the reason that these [00:53:00] two, two do us and tick-tock really work well is because they have amazing extensions within Ansari.

Everything is in, um, Mac Mac only as far as I know, I think tick-tock might be in, um, In PC in the piece of world as well, I think. Um, but everything has an extension. So I’m in Slack. A lot. Slack is like my other home every day because that’s where our teams communicate for Boshi podcast and Libsyn. And there’s an extension for every Slack.

The message that you have, there are a little, like three little dots on the right hand side and you can send to tick-tock or send to, to do list. And it becomes a task on your tax tech task manager. Um, I use another app for, to process my email called spark. Um, I’m just, I’m going to share that in case anybody wants to check it out, but I love spark and that’s where I do all my things.

Email spark is really beautiful. It works for me again, it’s Mac only, but it also has, um, [00:54:00] you can actually press the little dots on the right-hand side. And if there’s an email that comes in, uh, and I need to process it later, You can ex you can send it over to tick-tock and it becomes a task item right away, and it brings.

The link to the, it brings the information from the email inside of it. In the note section, remember we talked about that. So then I can actually look and read the email right there and know what I’m doing. And it has a link directly to the email. I just tap on it and I go straight into the email to see it.

So it’s got all of these things. And so what I do with the task manager, obviously I have all my project management in there and do all of that stuff as well. But the key to me being able to do the tick tick and this thing is because when I plan on Saturday and Sunday, the, the general week as I dream it to be what I write is I give myself and I don’t ever do this for [00:55:00] regular to-do lists.

I give myself do like timed, do things that I have to do would have been a lifesaver for cooking and working out. For those two things in specifically cooking and working out, get timed, things that I’m reminded of. So I’m looking at my watch because I’ve been getting the times happened on my phone. And so what happens is if I’m in a meeting and I’m in the middle of a conversation or something, I’ll get a message.

And it says, turn on the oven. I have to go turn on the oven. And so then, like, I will go turn on the oven, cause I know what I’m doing. I litter it’s like turn on the oven for the Indian food, you know? And like I write that down and I get, and I go, Oh, okay. I have to go turn on the oven because what tends to happen is I look and then I go, Oh no, I forgot to turn on the oven that takes longer.

Or I’ll have a reminder where it says time to cook this [00:56:00] or, or take the thing that link, it’ll take the chicken out of the freezer or something like that, where I get reminded. And that instantly does it. I can go turn on the oven and go back to my meeting, super easy to do. And it’s been, so I cannot even tell you how easy it’s been for me to cook.

Now, when I have somebody it’s like somebody telling me what to do, but I plan all of that on Saturday and Sunday because I don’t, I don’t have to do it. So I just really quickly at it, all the two dates on tick, tick, and then I’m done. And if I want to skip it. Again, this is Clara. I’m speaking to you when things go awry, right?

Because we always have the things that go awry, but I sent, I set myself those things that I want to accomplish on the date in that usually has to do less with work more with life management. It gives me a reminder to do these things. And if I’m in a point at that time [00:57:00] where it either feels like I want to change my mind, or it’s simply not going to happen today, I just delete the task.

So I don’t give myself, you know, I don’t push myself to it. What I, whenever I have a resistance to something being reminded, then I questioned that and see, like, that’s probably not the best, but for the most part now, having worked on this for over a month, I’m think I’m going on six weeks. Of doing it this way.

I can say that the decision fatigue, the, um, the not feeling, the anxiety that I forgot something vital, like feeding my children, which was happening, people, it was happy and feeding myself it was happening. So I made sure that I was reminding myself to do the thing. And I also reminded myself to be very specific, like that whole turning the oven thing.

I it’s like turning the, turn, the oven on for the [00:58:00] Indian food. Then I knew, okay, we’re having Indian food late. Like it just gave me all of the information, which I can’t keep in my own head. And that helped me get that done for us. And it’s been a life saver. So. Oh my God. I know. What about last minute changes?

Yes, exactly. I think I kind of spoke into that the last minute changes with the kids in the morning. What I do is I write them a to-do list. I write them at the do list, but it’s the same. It’s the same change. Your clothes, brush your hair here. Here’s a note, a workbook like the stuff that we’re working in terms of homeschooling stuff, they’re working through their workbooks.

So I make sure that I check them in the morning and then I give them the next things. Right. And I have all that stuff in there and they can take care of themselves all the way. Um, they have to follow their to-do list. They got to do it. And if I don’t do that, I [00:59:00] pay the price because then they’re asking me, or they’re up my nose.

And I’m like, no, no, you got to do these things to your list. And they, for some reason they do it. Doesn’t take me that long. It takes me like a total 15. 15 minutes in the morning. And I have, and again, I have it up on the board, in the refrigerator. Now, if there’s extra stuff, that’s happening with them, then I do.

Then what I can do is I can look at this and I can go, what are the things that need to be moved over then? I’m cool. Realigning, everything else, but I’m not super stuck into what I have to do. I’m going to say one last thing here too. And that really depends on your kids because weirdly my kids also like to do well.

They don’t like to do the to-do lists, but it gives them a framework of what they have to do. And if they see it, they have expectations. [01:00:00] Now, when they wake up in the morning, they have these things to do, and they are able now to manage themselves. I wanted to take a picture of them. Um, They actually are starting to do the things that I ask them to do without me asking them to do like going outside and playing weirdly.

Um, I, I wanted to take a picture of them cause they were just outside the window and I’m like, Oh my God, they’re playing by themselves. I didn’t tell them to go get some exercise. And that’s been doing, because I’ve been establishing that in the morning for them. And I only do the things that are going to be the least amount of work for me to do that.

So if something takes extra time, I make sure that I really put in the time. Um, there’s something that has been weighing on me. My, my daughter, well, yeah, they want discord accounts and my little one wants a YouTube video account. Like she wants to just have a YouTube [01:01:00] channel and I refuse to do it because I have to do the research and I haven’t been able to do the research and she’s been hounding me and I feel so bad because I have to.

Do the work and that’s a lot of work for me, I feel, and I haven’t done it and I feel extra anxiety around that anyway. Um, so let me see, I’ve learned. Uh, so Claire says, I’ve learned that I tend to underestimate the time something will take me and over plan. Yes. This is all very helpful. Yes, for sure. I totally do not over plan, but here’s the thing.

You have to have an extra, like, this is one thing that’s been really helpful. There’s another list on the side here, all the way to the right where I have a list of the things that need to be done. If any, if there’s like extra time, because what I have found is that usually when there’s extra time, I waste the crap out of it.

As in like all of a sudden I’m scrolling through Twitter and I didn’t do anything. And I’m not saying I’m supposed to be doing an active, but [01:02:00] I have laundry that needs to be folded that I’ve kept forgetting because I lose track of what the next thing is. And like I said, decision fatigue. Is really hard.

So if I just see, Oh yeah, laundry, I can just come and do it instead of remembering what are the things that I need to do that’s way too hard. Um, and Tammy, you set up solutely things often take me much more than longer than I think they will. Yep. And then, so time tracking will help you realize how long things actually take.

Um, right now I’m planting. I planted the garden and watering the plants takes a lot longer than I thought. So I have to slot an hour for me to blend to do that when I thought it was going to be like 20 minutes. So now I know to keep us on, everyone should have an assistant. Yes. I agree. All right. I have gone over five minutes.

I hope that this has been helpful for everybody. If you want any follow ups. I know [01:03:00] Lena, I didn’t think you were going to get this kind of, uh, this kind of a thing tonight. She’s fallen asleep. She’s like, what is she doing? I don’t want to be planning today. I didn’t let anybody talk. All right. Um, let me know if anybody has any other questions or any follow-up for some of these things and I will, um, I will do so, and I will test some of these things.

Let me know if you learned anything from this and Hey, I’m always open to any new things that come up your way. So thank you. Thanks so much, Tammy. I’m so glad. And Clara and Lena and teary and Karen. Thank you. That was great. I’m always working on different systems. And so it’s always helpful to working for someone else.

Yeah, absolutely. I have, yeah, I have so many thoughts. I should have like a, of course I should have another podcast. Of course you should. In your spare time or stations about these things, right? So you get your daughter’s YouTube channel. [01:04:00] I know. That’s the thing. Yeah. It’s hard when something comes into the mix that, you know, will take a long time because you you’ve planned all this out.

I think what’s the hard part when I see what you’re talking about and I totally get it. I think the blocking is so key because it also takes the questioning out of what should I do with this period of time. But inevitably something comes in like a call, like, Oh, we should plan a party for so-and-so, you know, we should do this, we should do that.

And. COVID helped with that a little bit, but the world is opening back up again. And you, you know, you, it’s the, um, unexpected things that are part of life that don’t always fit into those boxes. And when you said, um, you know, if I don’t have time for it, then I cross it off. But the problem is is that, that thing that needed to be done there still needs to be done.

Oh, you said something in one of your last podcast that rang, resonated so true, which is we spend a lot of time coming up with our plan and having [01:05:00] our meetings or journaling or whatever it is that we’re planning, but you still need to actually then make the time to do it, the do the thing. And that is so hard.

Yeah. And it’s, and also the, the part of it that I, that I agree with you on. And the, the thing that I’m working on now is the. The little bits in the way that I got the whole fitness thing going again, it was because of the little bits, right. So I was able to go, like, I’m just going to go to the mailbox.

So right now though, it’s like, whenever I have that chunk of time, and then I see, like, I have a whole like process. I have like this whole series of, um, uh, black podcast or initiative that I started and I have this incredible amount of interviews that need to be done and I can see the initiative, but whenever I see the two blocks of times and I have to do that initiative, I go,

that’s actually my question for you though. [01:06:00] But it was too, I didn’t even know how to ask the question, which is like, you know, you’re trying to, let’s say plan a podcast episode, and you’re thinking of all these things that you want to say, how do you, I mean, I understand create an outline, Craig. I understand all of that, but like, yeah.

You sort of want to create a flow. You want to create a little bit of a story you want to any quick tips that anyone might have to say, this is what I do when I’ve got a fire hose worth of information that I want to stream into. How do I decide what I’m just going to talk about this episode, save the rest for another time, right?

That’s a good way to weed through just like you’re talking about, I have all these ideas for this initiative. What do I do this first minute of this first hour? When I sit down, how do I decide what to do there? And he can, so what I’m, what I’m working on is that I was going to reverse engineer what I did with the health thing.

Where I wasn’t like optimally, you know, work out four times a week, at least three hours of, you know, 30 hours a week. That’s like that scent, like that’s like a [01:07:00] lot. Right. And have it be varied and use all like I had like ideas cause I had been in the industry for so long. So I, what ended up happening was that small little thing.

But in order for me to figure that out, I needed to have that weekend time to figure that out. So that’s my next thing is to be able to, and this is what I’m hoping for and demanding is that I need to sit down for an hour and just figure that out for yourself, Tammy. Like, don’t think you’re going to do it now.

But go, like, what is my process? What would, what’s the end product? How do I reverse engineer that? What are the first little steps that are going to get me to that thing? What are the small little tasks that I can do in order to move forward? So for me, with the podcast initiative, it is instead of going like, Oh my God, I have to work on that.

It’s me going? Listen to the first five minutes of the first interview and look at the trends, transcripts and process that [01:08:00] period. That’s it. Right? Because that’s gonna, that’s a small little chunk and that’s my first step to start to go through that first interview, the first 20 minutes. That’s it. And then that actually helps me because then I D I started the process and I think in doing it, then it’s going to go, Oh, I see, I can create this.

Or I can start to process that. Or now my next step is to write the blog post for it or something like that. You know, I’m not sure yet. Right. But I haven’t taken the time to really work through the visioning of it. And that’s what we need to get through the visioning of it for ourselves in order to that takes time.

And we don’t spend enough time to do that so that we can break it down and start to really feel strong about it. It’s sort of like, is there anything that you do really well that you can immediately get into and go, Oh, I know how to fix, like cooking or growing something or folding doing your laundry washing process.

I’m sorry. [01:09:00] Washing conditions. Didn’t go right with washing the dish. Like, I mean, there’s everybody does it weirdly, right? Cause my, my husband loves to put everything inside of a tub. And he soaks it all. And then he PR and I’m not that person. I totally do it. I grab the dishes on top. Do you know which works and how you put them, where they go, but there’s a process to it.

And I think that the reason he does that is because that helps him do the dishes. He puts it into a pub thing. He puts the water in it. He soaks the things because there’s a reasoning of how that works for him. It doesn’t work for me. It takes a lot more time for me to do dishes that way, thinking about getting the tub will stop you from washing the dishes because the resistance to getting the tub.

Right. Yeah. But that, but again, that’s for, for me, for you. Yes. But for him it does it. So for me, that’s what I’m saying. It’s like, what is the thing that’s going to help you remove that? So if it’s like [01:10:00] not using a tub and just like, what would be the first step. Oh, okay. But you need time to sit down to do that.

Before you do it. And that was a huge change in my head when it came to, I thought when I was planning, I was also doing, but when I’m planning, I’m planning, that’s all I’m doing. I’m not doing I’m planning. And so when you do that whole thing, like how do you break this down? Spend time just breaking it down and slowly do it slowly do it.

And then you’ll start to figure it out. I need to do that for myself too, for some of these things. Cause when I do do that, then you can put it on your task manager because then I will just get a notification time to do your show notes. Oh, okay. But I’ve already done the work I’ve already done it. Right.

Right. And then it’s like, Oh, artwork. And then I just get a notification. I have to do the artwork. I can [01:11:00] just do it and then it’ll get done. But before I planned it, before I saw all the bits that needed to be done, I couldn’t do it before. Does that make sense? Only makes sense. You just sort of basically you grab this, you grabbed that, you do this, you do that, but there isn’t enough of an order to it.

Yeah. I mean, the way you described it was I could totally relate to it. I always feel like I’ve got this tree with all these things that I need to do, and I just sort of grabbing the thing that I can get as it falls on me, you know? So yeah. I think we all, we all, it’s nice to know we’re not alone, right?

Oh my God. Yeah. Anyway, I don’t want to keep you guys, um, uh, planning. Yes. Look at this year. We’re going to sleep. I have just one last thing before we finish the, one of the things that tick tick does that the us doesn’t do, which is really neat is that you can Mark things done. A little bit, you know how, like you usually, like, you’re not done with it.

You started the task, but you didn’t really do the whole task. Like right now we’re processing speaker submissions for Xi [01:12:00] podcast and that’s something I have to do, but I can’t Mark it done, but I work on it almost every day, but I, but it feels really weird for me to, for it to keep on coming up on my task list and I can’t get it done because it’s still being done and I not going to be done anytime soon.

So it’s neat because tick, tick, you can crop, you can Mark it done a little bit. Like you can move the little line and it’s a quarter done and then you can do another and it’s a half done even, but you can see it. So you can, you feel like you’re marking something done. Even though it’s not. That’s why I liked Dick Dick.

Oh my God. Anyway. All right. Thanks. All. I got very hot. I got very excited. Cute. I want you to know, I use the, to do app through Microsoft. It’s also very good. Oh good. I like it a lot. So you might cause you can write notes. You can put, and if you, in your task, if you put a hyperlink in your tat, if you put like a hashtag in your task, it turns into a hyperlink.

So you could actually touch that hyperlink and all of your tasks [01:13:00] with like, if you do hashtag she podcasts all your tasks, but when you touch that hyperlink, all of your sheet podcasts, tasks will line up for you and you’ll be able to see them. It’s pretty cool. Actually. I love to do so many of these little apps.

I know, but I like the tick tick tick thing is basically me. Thank you very much. All right. Thanks for sticking it out with me. Thanks for sharing your innermost secrets with us.

good. Bye bye.

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